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Registration is required where you have physical or economic nexus. Registration is even required in some marketplace nexus states.
U.S. Virtual Address Service
- Are you an e-commerce seller looking to do business in the U.S?
- Are you selling on one of the major platforms- Amazon, Walmart, eBay- or perhaps have your own Shopify store?
- Are you looking to establish a U.S. business address for credibility?
- Do you need to receive important mail immediately?
When you do business in the U.S., you must create credibility with your U.S. customers, joint venture partners, banks, merchant account providers, and more by using our U.S. Virtual Address Service.
Our service will also become your mailing and business address for all your sales tax registrations, merchant account chargebacks, and important state and federal letters. This will ensure all the mail comes to our PO box or Physical address (as needed) in Las Vegas.
Our team will scan and label all your mail in an organized, secure folder. We offer serval options to handle your mail plus offer unlimited names in two of our packages.
Each week, we will email you if we have mail and send you a special urgent notification if anything requires your immediate attention.
[Caution] 27 States (see list at this link) will Mail Your Permit, PIN, or Code to Complete Your Tax Account
What To Do Before You Apply For An EIN Number?
Before applying for an EIN for your foreign entity, import your goods to the U.S. (the importer of records shipping documents), register for sales tax permits, and a real U.S. address service with timely scanning and experience with critical documents is recommended. We recommend our address on the SS4 application before you register for an EIN. It is important to receive the IRS letter as it will be required for confirmation of your EIN for many agencies.
Do you need help with sales tax registrations?
This is important…
Each time your company registers with a state for sales tax, opens a U.S. bank account, files a trademark, applies for an EIN, pays income tax or files a U.S. protective tax return with the IRS, that will generate critical mail that you will need to receive in a timely manner.
Our scanning service will quickly deliver this important scanned mail to you, so you have time to respond vs. waiting to respond to it after it has been forwarded and later arrives in your country.
Any communication from the IRS, your bank provider, or any states is critical to receive now only in a timely fashion but by a company that knows what to do with each piece of mail you receive. That is the part of our service that is invaluable.
IMPORTANT SALES TAX NOTICES FROM STATES TO REGISTER
Here is an overview of our US virtual address service and what makes our service different from everyone else’s. We know how to handle each important piece of mail you may receive from the IRS or the states after sales tax registrations. You will want to receive these notices in a timely manner, so here is our process for protecting you and your business.
Washington State Business License
Illinois Notice Of Intent
Nebraska Non-Filer Sales Tax Notice
HOW IT WORKS
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Provided a Premium U.S. Physical Address and P.O. Box
The first step with our U.S. virtual address service is to access our secure online intake form. Simply provide your contact details, review our service options, including providing us all the business and person names that will come to your address. You will also see our separate fees for packages and mail forwarding. Upon completion, our team will set up your account in a secure folder in the cloud.
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Your Mail Routes to Our Office Address
All your mail will come to our office, relieving you from having to sort, open, scan, or organize your mail again!
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Your Mail is Organized, Prioritized and Scanned to Your Secure Folders
Every piece of mail will be individually evaluated for priority status and scanned by our well-trained mail team. You will receive a notification to check your newly scanned, organized, and prioritized mail. You will be able to quickly go to the urgent folder and permits folder for most important mail to move forward with any compliance issues.
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Mail Verification System
Each piece of mail is reviewed and verified before being scanned to your secure folder.
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Mail Scanning & Forwarding Notification
You won’t have to waste time going to your mailbox to check mail ever again. You will receive a notification when mail has been scanned to your folder or forwarded to you.
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Urgent Scans Receive Special Notifications
As an e-commerce seller, you will receive several urgent notifications from different states, with past sales tax due, delinquent accounts, franchise tax forms missed… and you will be able to handle these items immediately, as our team will mark those for urgent notification for you.
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Mail Verification Spreadsheet Updated
All your mail activity will be tracked on your customized spreadsheet along with each piece of mail scanned or mailed, the date, for simple access and accounting.
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Postage Tracking Automatically Updated
Any packages or mail you have forwarded, your postage balance will be tracked. No need for monthly charges; we will notify you when your postage is below $10.00.
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Package Notification System
Packages for you that arrive at our addresses will be accepted and you will be notified with shipping options that are best for you. We can also sign for overnight and certified mail.
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Business and Personal Name System
All mail to the business and personal names you provided us will be accepted. You can add more names at any time.
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Address Verification Ongoing
We know you may move and forget to notify us with your new address, so we send you a notification reminder for mail forwarding and you may let us know immediately if your address has changed.
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World Class Ticket Support System
Our team checks incoming tickets (email requests) every 5-10 minutes and prioritizes them for a quick response with a personal touch.
The Process to Get Started
Review our U.S. Virtual Address Service options at the links below. Select one of the packages and either a monthly or annual plan. After payment you will receive an email to complete our U.S. Virtual Address Service Intake Form.
Simply provide your contact details, review our service options, including providing us all the business and person names that will come to your address. Upon completion, our team will set up your account in a secure folder in the cloud.
Client Reviews
“Running a business in the USA is one thing. But running it from AUSTRALIA is different entirely – especially when it comes to mail. It could take an extra two weeks for mail to travel that distance. But with NCP, I can receive… and respond to… mail in real-time, just as if I were never away at all. Most importantly, if I have an essential piece of mail that impacts my U.S. business, they are there to provide assistance and resources to keep my business on track.”
--Brett McFall
“Running a business in the USA is one thing. But running it from AUSTRALIA is different entirely – especially when it comes to mail. It could take an extra two weeks for mail to travel that distance. But with NCP, I can receive… and respond to… mail in real-time, just as if I were never away at all. Most importantly, if I have an essential piece of mail that impacts my U.S. business, they are there to provide assistance and resources to keep my business on track.”
--Brett McFall
US Virtual Address Pricing
| Most Popular | |||
| Basic Business Address | Virtual Address | Mail Scanning | |
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Create Credibility with our U.S. Virtual Address Service
Check out our $37/mo service for 12 months or $397.00 per year. |
$397/year
$37/month
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$697/year
$67/month
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$997/year
$97/month
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1 Virtual physical premium address |
1 virtual physical premium address |
1 virtual physical premium address |
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1 virtual P.O Box address |
1 virtual P.O Box address |
1 virtual P.O Box address |
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$5 per scans |
10 per month |
50 content scans per month** |
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$5 per shipment plus postage |
$3 per shipment plus postage |
$2 per shipment plus postage |
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Yes |
Yes |
Yes |
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Included - annual Only |
Included - annual Only |
Included - annual Only |
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Include |
Include |
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Include |
Include |
Include |
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Include |
Include |
Include |
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Include |
Include |
Include |
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To Determine Which level of Service is Best for Your Business.
Check out our E-Commerce Sales Tax Registrations Case Studies (Page 6)
If you’re a Shopify Seller
If you’re a Amazon FBA Seller
Note to both U.S. and International
Our U.S. Virtual Address Scanning Service
Our service will become your mailing and business address for all your sales tax registrations. This will ensure all the mail comes to our PO box or Physical address (as needed) in Las Vegas.
Our team will scan and label all your mail in an organized, secure folder. Each week, we will email you if we have mail and send you a special urgent notification if anything requires your immediate attention.
Important Advantage: Many banks do not accept a commercial receiving agency (CMRA) for your U.S. address. Typically, a CMRA is similar to a UPS store type service. Our U.S. Virtual Address Service is NOT a CMRA, which will work to your advantage. Here is where you go check an address service: https://smartystreets.com/products/single-address
Use our address for the following important aspects of your business:
- Store address
- Banking
- Merchant accounts
- Importing record shipping documents
- Federal IRS filings
- Trademark filings
- All other vendor services
- State filings
You may choose to have your mail only scanned, or we may also forward your mail to you. We also can
receive small packages and forward them on your behalf. Mail forwarding, package shipping fees and
postage is separate. We also offer multiple addresses if you are setting up multiple e-commerce accounts
with different products and companies.
Our 6 Steps For U.S. VIRTUAL ADDRESS SERVICES
Learn more about all the steps involved with our 6 Easy and Complete Steps of U.S.Virtual Address
Additional support, Tools, and Resources
To help you Launch with Confidence
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Sales Tax Permit Registrations
As an e-commerce seller in the U.S., you will have responsibilities to collect and remit sale tax in the states you have nexus, which may be FBA stock or the economic nexus thresholds you may cross. The process is with getting your business register with a sales tax permit. Our sister company, Sales Tax System, provides full support for sales tax permit registrations.
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LLC and Corporate Formation.
If you need support with a complete U.S. formation, we can help. We form entities in all 50 states, especially working with foreign sellers forming a U.S. company. Our packages include U.S. banking solutions for international sellers.
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EIN Obtainment services
Foreign sellers will need an EIN from the IRS to register
with U.S. sales tax permits to collect and remit sales tax. Our
system will help you do this properly. -
Foreign Seller Experience
Our team is expert at applying for sales tax permits for sellers
without an SSN or ITIN. -
Access to vetted professional resources
You may need the support of an expert in state and federal U.S.
Taxes, legal, bookkeeping, remitting sales tax, S.A.L.T. experts,
trademarks, incorporating, etc. We will be happy to refer
you to an expert with great reviews.
E-commerce Seller: Scenario 1
You’re a Shopify seller only
You have crossed the economic nexus levels in the 12 states that have 200 transactions (before the sales thresholds). This means you need to register for sales tax in 12 states as a remote seller. You need sales tax permits in these 12 states (see our company SalesTaxSystem.com for permit registrations).
When registering for sales tax the state will send critical letters that contain either your sales tax permit number, or codes or pin numbers to complete your sales tax accounts.
The 12 sales tax registrations will trigger about 3 letters from each state during the first 2 months. That is a total of 3 letters x 12 states x 2 months= 72 letters (can you even imagine all of that coming to your office or home, ugh)… Our virtual address service has an option to scan all those must-have letters. Each letter, if one or 10 pages, counts as one content scan, towards our fees.
You will receive your permits, codes, and pin numbers quickly with our scanning service as your mail will come to our address. You will want to immediately update your tax settings in your Shopify store to start collecting sales tax from your customers vs having to pay sales tax out of your own pocket
Best Service Recommendation for Scenario 1: Mail Scanning
Base price is $97.00 per month. Includes 50 content scans (up to 20 pages). You have 72 letters/scans, so 50 scans fall under the content scan overage. Your plan is $2 each for content scan overage or 22 x $2.00= $44.00 additional fees over two months. After two months your mail will drop dramatically as you get caught up on past sales tax returns and are under the 50 content scans per month (this is important if you are behind on sales tax and have past returns to file because you will receive more mail).
E-commerce Seller: Scenario 2
You’re an Amazon FBA Seller. You have stock in all 30 Amazon FBA locations, but because Amazon is a marketplace facilitator and they collect in remit in 44 states, there are only three states (Florida, Kansas, and Missouri) you may have FBA stock where you need to register, collect and remit sales tax.
There are two other states you are expected to register to file sales tax returns even though Amazon is collecting on your behalf; those states are Washington and Illinois. There are two states that once you cross 200 transactions you are required to register even with Amazon collected, those states are Georgia and Nebraska.
That is a total of 7 states to register for sales tax.
The 7 sales tax registrations will trigger about 3 letters from each state during the first 2 months.
That is a total of 3 letters x 7 states x 2 months= 42 letters.
Best Service Recommendation for Scenario 2:
Virtual Address. Base price is $67.00 per
month. Includes 10 content scans (up to 20 pages). You have 42, so you are over 10 content scans included by 11 per month (first two months).
Your plan is $3 for each content scan over 10. You have 11 over 10, x $3 per content scan x 11=$33 per month extra for the first couple of months.
Note to E-Commerce Sellers (both U.S. and International):
We strongly recommend that all e-commerce sellers use our Virtual Address/Mail Scanning Service BEFORE to start your business in the U.S.
All your mail from the states must come to our office to be scanned and organized for you and your e-commerce
accounting team. This will save you a lot of time and money with important IRS notices,
permits, pins, and codes required for compliance.
We recommend using our Virtual Basic Address Service if you are a new foreign e-commerce seller before you apply for an EIN. As you grow in sales and eventually have sales tax nexus in a few states, you may upgrade to our Virtual Address or Mail Scanning Service.
Our service will provide your business credibility at the start of your U.S. business when you have mail to be scanned (your EIN letter from the IRS, bank documents, trademark registrations… you may pay a separate content scan of $5 per occurrence.
Not sure which service is best? Send us your situation to support@launchwithconfidence.com,
and we will talk with you about which service may be the best fit for you.
If you need support with your sales tax registrations, learn more at our SalesTaxSystem.com,
our sister brand.